Logistics
Logistics Management That Travels With You
Assign guests to rooms, buses, activities, and chaperones — right from your phone, right when you need it. No clipboard gymnastics. No fumbling in hotel foyers. Configure once, auto-assign, done. Guests see their allocations instantly.
The Hotel Foyer Moment
You're standing in a hotel foyer with 40 guests, a clipboard, and a list of room numbers. Who's sharing with who? How many to a room? Any special requests?
Meanwhile, guests are tired, waiting around, getting frustrated. This should take seconds. It takes 20 minutes of mental gymnastics.
Operations, Not Just Information
Gen 1 apps can display a room number after you've figured it out. They don't help you figure it out.
Wayloop actually does the logistics work — configure your resources, set your rules, hit auto-assign. Done.
Works for Every Allocation Challenge
Hotel Room Allocations
Airport Bus Transfers
Activity Groups
Chaperone Assignments
Everything You Need
From configuration to export, Wayloop handles the entire logistics workflow.
Resource Types
Resource Configuration
Create any resource type — rooms, buses, tables, kayaks, whatever. Set capacities and attributes like room type, accessibility, or vehicle size.
Configuration
Mobile + Web, Working Together
Tour leaders on the ground and management back at base — both have the tools they need.
Tour Leaders on the Ground
- Do allocations from your phone while in the foyer
- See unassigned guests at a glance
- Quick manual overrides when needed
- No laptop required — fully mobile
Management Back at Base
- Pre-configure allocations before the trip
- Monitor assignments across multiple tours
- Generate supplier documents remotely
- Full visibility into what's happening
Guests can message their driver, hotel, or guide — right from the app
When you assign a supplier to an activity, a chat channel is created automatically. The driver sends pickup details. The guest says they're stuck in immigration. The hotel knows they'll be late. All inside your branded app — no phone numbers, no WhatsApp groups.
Add Your Tour Information in Minutes
Whether you have existing content or use a booking platform, we make it simple to get your tours into Wayloop.
AI-Powered Import
Upload your existing tour content — PDFs, documents, spreadsheets, or even website links — and our AI will process and structure it automatically.
- Upload PDFs, Word docs, Excel files, or paste URLs
- AI extracts itinerary, locations, times, and details
- Review and refine before publishing
Booking Platform APIs
Already using a tour booking platform? Connect Wayloop to automatically sync your tour data in real-time.
- One-time setup, automatic sync forever
- Real-time updates when bookings change
- Works with major tour booking platforms
Not tech-savvy? Our team can help you get set up at no extra cost.
Ready to eliminate clipboard chaos?
Transform 20-minute fumbles into 30-second assignments. Your guests will thank you.
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