For Sports Travel

Event Day Chaos, Solved

Large groups. Multiple hotels. Match day logistics. Participants and spectators with different needs. Wayloop brings order to the beautiful chaos of sports travel.

See The Challenges
World Cup FinalMatch Day — Lusail Stadium
Update: Pickup time changed to 4:30 PM
Bus 3Your allocation
Gate 12Stadium entry
186/200 checked inOn Track
The Challenge

Sports Travel is Logistically Intense

You're managing 200+ fans across 4 hotels, coordinating stadium transfers, handling last-minute match time changes, and trying to keep everyone informed. Event day is make-or-break.

  • Guests scattered across multiple accommodations with different pickup times
  • Match schedules change — everyone needs to know immediately
  • Event day bus allocations are clipboard chaos in hotel lobbies
  • Participants vs spectators have completely different itineraries and needs
Group chat: 247 unread messages
room_allocations_v3_FINAL.xlsx
€340 cash to reconcile
Re: Re: Re: Updated schedule
Paper manifest (coffee stained)
Package Tour Architecture

One Event. Hundreds of Groups.
One Seamless Experience.

Take 1,000 people to a Champions League Final as individual booking groups — each with their own hotels, tickets, and activities — while sharing the event-level experience together.

The EventSingle trip — one source of truth
Champions League Final 2026
847Guests
156Groups
5Days
12Staff
splits into
Event-Level ActivitiesShared across all groups
Match Day — Kick-off 8pmAll guests
Fan Zone & Pre-Match PartyAll guests
Stadium Shuttle BusAdd-on
City Sightseeing TourAdd-on
After PartyAdd-on
Visible to everyone — guests opt in to extras
Booking GroupsIsolated — groups can't see each other
Smith Family4 pax
2x Deluxe Queen — Grand Hotel
4x Category 1 Tickets
Airport Transfer (incl.)
Private group chat
Corporate Block20 pax
10x Standard Twin — Park Inn
20x Category 2 Tickets
Jones Booking6 pax
3x Twin Room — Marriott
6x Category 1 Tickets
+ 153 more groups
Each group sees only their own members, chat, and inclusions
engage at both levels
allocations flow down
Resource AllocationAuto-assign based on bookings — guests see their assignments in the app
Grand Hotel156/160 rooms
Smith Family — Rm 401, 402Taylor Group — Rm 403-406+48 groups
Stadium Buses832/850 seats
Bus A — Groups by hotel zoneBus B — Groups by hotel zone+15 buses
Match Tickets847/850 assigned
Cat 1 — 320 guests (62 groups)Cat 2 — 527 guests (94 groups)
guests see in the app
Guest App ExperienceEach guest sees a personalised view — their group, their assignments, their itinerary
Champions League FinalSmith Family
My Itinerary — Day 3
10:00City TourAdd-on
16:30Bus to StadiumBus A, Seat 14
20:00Match Kick-OffGate 12, Row F
My Room
Grand Hotel — Room 401Deluxe Queen
Active Poll
Who wins tonight? 🏆Vote
Group Chat · Memories
Sarah shared 3 photos 📸
Guest view — John Smith
Staff Dashboard156 groups · 847 guests
Match Day Overview
812Checked in
35Pending
News & Polls
Kick-off moved to 8:45Sent to all
Who wins tonight?523 votes
Group Chats
Smith Family2 new
Corporate Block5 new
Warnings
3 guests unassigned to bus
Staff view — sees everything

Wayloop Changes This

One platform that handles itineraries, communication, logistics, and payments — designed specifically for group travel operations.

Room Allocations
38/40 assigned
101Twin
SMJT
102Twin
EWLR
103Triple
MKPH?
104Single
?

Bus Allocations

200 fans, 5 buses, 4 hotels. Set rules, auto-assign. Everyone knows their bus in seconds.

Event Day

Auto-cycling
View All Platform Features
Perfect For

Built for Operations Like Yours

Wayloop is used by organizations of all sizes — from solo operators to large travel companies.

World Cup fan travelRugby tour packagesGolf toursCycling toursMarathon and event travelSports hospitalityTeam travel
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