Safety
Safety Embedded, Not Bolted On
Duty of care isn't just a policy document. Wayloop gives you practical tools to embed safety into your operations — daily check-ins, live SOS tracking, and incident documentation that satisfies insurers and regulators.
Duty of Care Is More Than a Policy Document
You have duty of care obligations. Your insurance requires it. Parents expect it. But until now, there haven't been practical tools to deliver it.
Clipboards and WhatsApp groups don't cut it. You need tools that are embedded in your operations — not bolted on as an afterthought.
Paper Checklists
Lost, incomplete, no audit trail
WhatsApp Groups
Chaotic, no structure, no compliance
Policy Documents
Filed away, not operationalized
Phone Calls
Time-consuming, hard to track
Know Your Guests Are Safe — Without Chasing Them
A simple daily prompt. Guests tap "I'm OK". You see who's responded and who hasn't. Non-responders flagged for follow-up.
- Scheduled or on-demand — daily, activity-based, or whenever you need
- Non-responder alerts — automatic flagging when check-ins are missed
- Light touch for guests — one tap, not surveillance
- Guardian visibility — parents see check-in status for their children
Check-In Status
24/26 ConfirmedWhen Something Goes Wrong — You Know Immediately
Guest triggers SOS. You see their live location instantly. Share access with emergency services, head office, or consular staff with one click.
- Live location tracking — real-time GPS during emergencies only
- External portal — share with emergency services, consular, head office
- Guardian access — parents notified and can see location for minors
- Incident logging — document everything with timestamps and notes
Not Surveillance. Safety When Needed.
Safety tools shouldn't mean tracking guests 24/7. Wayloop is designed with privacy at the core — location sharing only during active SOS sessions.
"Light touch. Privacy respected. Safety when you need it."
No Background Tracking
Device location tracking only active during an SOS session. Otherwise, off.
48-Hour Data Retention
SOS tracking sessions automatically deleted after 48 hours.
Encrypted Data
All location data is encrypted in transit and at rest.
Guest Control
Guests initiate SOS. They're in control of when location is shared.
Evidence Your Insurers and Regulators Need
Every check-in, every SOS response, every action — documented with timestamps and audit trails. When you need to prove your duty of care, you have the evidence.
- Incident logging — document incidents with notes, photos, and timestamps
- Complete audit trail — who did what, when, and how
- Exportable reports — generate compliance documentation on demand
Incident Log
Coming SoonLost passport — Emma W.
Assisted guest with embassy contact. Temporary travel document arranged.
Allergic reaction — James T.
First aid administered. Guest recovered. No hospital visit required.
Reach Guests by Location, Instantly
When local events, weather, or disruptions affect a region, instantly identify and notify all guests with activities in that area — across any trip, any date range.
Real-World Example: Sydney Marathon
The Sydney Marathon causes major road closures across the CBD. With Geo-Radius Notify, you can instantly identify everyone arriving or departing Sydney that weekend and send them a heads-up about traffic delays, alternative routes, and adjusted pickup times.
Everything You Need
From daily check-ins to emergency response, Wayloop has you covered.
Good morning! Are you okay?
Tap to confirm you're safe and ready for the day.
Daily Check-Ins
Scheduled or on-demand "I'm okay" confirmations. Light touch — just enough to know everything's fine.
Check-Ins
Mobile + Web, Working Together
Tour leaders on the ground and management back at base — both have the tools they need.
Tour Leaders on the Ground
- Receive SOS alerts with guest location instantly
- See check-in status for all guests
- Log incidents from your phone
- Contact emergency services with context
Management Back at Base
- Monitor safety status across all active tours
- Configure check-in schedules and rules
- Generate compliance reports
- Manage external portal access
Add Your Tour Information in Minutes
Whether you have existing content or use a booking platform, we make it simple to get your tours into Wayloop.
AI-Powered Import
Upload your existing tour content — PDFs, documents, spreadsheets, or even website links — and our AI will process and structure it automatically.
- Upload PDFs, Word docs, Excel files, or paste URLs
- AI extracts itinerary, locations, times, and details
- Review and refine before publishing
Booking Platform APIs
Already using a tour booking platform? Connect Wayloop to automatically sync your tour data in real-time.
- One-time setup, automatic sync forever
- Real-time updates when bookings change
- Works with major tour booking platforms
Not tech-savvy? Our team can help you get set up at no extra cost.
Embed safety into your tours. Not as an afterthought.
Practical duty of care tools that work in real operations. Evidence for insurers and regulators. Peace of mind for guests and their families.
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