Tours are live operations, not static plans
Gen 1 apps replaced paper itineraries. Wayloop Pro solves the real on-the-ground problems tour operators face — especially when things don't go to plan.
Manage real-time logistics, collect in-app payments, ensure guest safety, and keep guardians informed — all from one operational platform built for professional tour operators.
Trusted by industry leaders
Trusted partners since 2013
More than itineraries and messaging
Gen 1 mobile apps replaced static paper itineraries and made it easier to communicate updates with guests. But they never solved the real on-the-ground problems tour operators face.
Wayloop Pro was built as an operational platform — managing tour logistics in real time. Guests can be assigned to rooms or activities instantly, book and pay for add-ons, and check in daily so you know they're safe.
Gen 1
Itineraries + Messages
Gen 2
Operational Platform
Built for Everyone on the Ground
Wayloop Pro serves everyone involved in the trip — management back at base, tour leaders on the ground, and guests along for the experience. One coordinated system, complete visibility.
Management
Back at Base
Wayloop gives you a real-time dashboard showing all active trips, guest status, and staff activity. Get instant alerts when issues arise, review communications, and support your team — all without micromanaging.
Tour Leaders & Guides
On the Ground
Wayloop puts everything you need in one place: today's schedule, guest lists, quick announcements, and instant updates when plans change. Spend less time on logistics and more time with your group.
Guests
Here for the Experience
Wayloop keeps guests in the loop with a clear, always-current itinerary, timely updates, and easy access to everything they need — no more hunting through messages or outdated PDFs.
One platform. Three perspectives. Real-time coordination.
Everything you need to run tours on the ground
Each module addresses a real operational need — from real-time logistics to in-app payments and safety tracking.
Itinerary & Information
Real-time, shared itineraries connected to activities and photos across the trip. AI-powered upload from your existing documents.
Engagement & Communication
A full engagement platform — scheduled communications, shared media, polls, checklists, and surveys. Not just messaging.
Logistics & Coordination
Assign guests to rooms or activities instantly, with updates reflected immediately in the app. Auto-allocation and rules-based assignments.
Safety & Duty of Care
Live emergency tracking, secure location sharing with tour leaders and external parties. Daily check-ins for independent travel.
Wayloop Payments
Guests can book and pay for optional add-on activities directly in the app. Ground staff can collect payments for incidentals in just a few clicks.
Guardian Portal
For tours involving minors — parents get oversight of safety, payments, and communication while tour staff remain in control.
Add Your Tour Information in Minutes
Whether you have existing content or use a booking platform, we make it simple to get your tours into Wayloop.
AI-Powered Import
Upload your existing tour content — PDFs, documents, spreadsheets, or even website links — and our AI will process and structure it automatically.
- Upload PDFs, Word docs, Excel files, or paste URLs
- AI extracts itinerary, locations, times, and details
- Review and refine before publishing
Booking Platform APIs
Already using a tour booking platform? Connect Wayloop to automatically sync your tour data in real-time.
- One-time setup, automatic sync forever
- Real-time updates when bookings change
- Works with major tour booking platforms
Not tech-savvy? Our team can help you get set up at no extra cost.
White-Labelled for Professional Operators
For many operators, the mobile app is part of the guest experience and brand. Wayloop can be fully white-labelled — presenting a professional interface that reflects your business.
White-labelling available as an annual add-on for Pro+ operators.
Plans That Fit Your Operation
Three plans, guests included. Choose the one that fits your scale.
Wayloop
Getting startedCore features for small operators. Itinerary, chat, and guest management essentials.
- 1,000 guests/year included
- Live itinerary & chat
- Standard support
Wayloop Pro
For growing operatorsFull platform with safety check-ins, guardian portal, and logistics management.
- 2,500 guests/year included
- Safety & guardian portal
- Priority support
Wayloop Pro+
For high-volume operatorsEverything in Pro, plus white-label apps, API access, and dedicated support.
- 10,000 guests/year included
- Your own branded apps
- Dedicated account manager
Guests Included in Every Plan
Each plan includes annual guest allowances. Need more? Additional guests available at competitive rates. Save 17% with annual billing.
Wayloop For Every Travel Business
From large tour operators to intimate retreats — Wayloop adapts to how you run trips.
Educational Travel
School trips with guardian portals, student check-ins, and duty of care.
Learn moreAnd More...
Wellness retreats, corporate travel, religious tours — Wayloop works for any group travel.
Move Your Travel App Into the New Generation
Whether you're using an outdated tour app or still managing trips via WhatsApp and spreadsheets — Wayloop makes switching easy.
Ready to transform your group travel operations?
Start your free trial and see how Wayloop can streamline your tours, engage your guests, and give you peace of mind.
